Define the ownership decision
Record why a sale is being considered, the preferred timing, who has authority to approve decisions, and which ownership, financing, tax, estate, or operating considerations require advice. Keep an exploratory review distinct from an approved sale process.
Build one verified property record
Assemble current leases and amendments, a dated rent roll, operating statements, property-tax and insurance information, service contracts, surveys, plans, title materials, capital-work history, and relevant permits or notices. Identify the source and date for each item instead of treating a folder as complete.
Reconcile income and obligations
Compare the rent roll with executed lease documents and current collections. Note expirations, options, deposits, guarantees, concessions, arrears, landlord work, vacancies, operating-expense treatment, and unresolved tenant or vendor matters. Ask the owner’s legal, tax, accounting, and other advisers to confirm items within their scope.
Plan access and confidentiality
Decide what can be shared at each stage, who may authorize access, how tenant and operating information will be protected, and when property tours or third-party reports are appropriate. Do not release sensitive records merely because a party expresses interest.
Finish with a launch decision
List every material open item, its owner, the evidence needed, and the next review date. Then choose whether to proceed, pause for remediation, or keep evaluating. A preparation checklist supports the decision; it does not establish value, buyer demand, financing, closing certainty, or professional advice.
General considerations for a property discussion. Property-specific decisions depend on verified information and the relevant professional advice.
All owner perspectives